Guidelines and Practical Tips
To enhance your parish ministry experience
At St. Francis Xavier Parish, we believe that your “yes” to serve is sacred. Whether you’re hosting an event, leading a Bible study, or organizing a fundraiser, we want to equip you to serve with clarity, joy, and purpose.
This page includes everything you need to plan well, communicate clearly, and steward parish resources responsibly.
Reserving a Room
To reserve a room for your ministry event:
Call the Parish Office at 330-725-4968 or email sfxcalendar@sfxmedina.org
Complete a Meeting Space Request Form
Submit at least 7 days prior to your event
If you require setup (tables, chairs, etc.), complete an Event Set-Up Form at the same time. Priority is given to liturgical and sacramental events. If you no longer need the room, please cancel your reservation to free space for others.
Pro tip: Reserve early! The annual parish calendar is set in June and spaces fill up quickly. Submit requests by mid-May at the latest if possible.
Event Set-Up
Submit your setup form 7 days prior
Maintenance will set up tables/chairs per your request
Paper products are provided by the parish but you are welcome to bring your own.
Decorations are your responsibility
Please clean up and leave the space better than you found it
Equipment, Keys & Cleanup
Need sound or AV? Indicate this on your request form so we can schedule training
Need a key? Pick one up during parish office hours. Return it after your event
Be a steward: Take out trash, clean tables, reset thermostats, turn off lights and equipment
How to Advertise an Event
Let your light shine! Promote your ministry in these ways:
Internal Channels:
Parish bulletin (email sfxbulletin@sfxmedina.org)
Website and Facebook (email Jennifer Webb: jwebb@sfxmedina.org)
Parish Flocknote (Ask Jennifer Webb to include in our weekly email)
Local Media:
Catholic radio: Living Bread Radio and AM 1260 The Rock
Medina Gazette and Medina Weekly
Akron Beacon Journal and Cleveland.com
Other parish bulletins—spread the word locally!
Pro tip: Submit high-resolution images (300 dpi) and personal stories. People connect with real people!
Social Media Guidelines
Parish-sponsored events and ministries are prioritized
Posts must reflect our Catholic values—no politics or for-profit promotions
Positive, respectful engagement is expected in all comments
Contact Jennifer Webb (jwebb@sfxmedina.org)
Requesting Reimbursement
Planning a ministry event? Don’t worry—you won’t have to pay out of pocket.
To request reimbursement:
Questions? Ask your parish staff liaison or Rhonda McKinnon, director of operations (rmckinnon@sfxmedina.org).
Have questions? We’re here to help.
Let’s talk and discern where God may be calling you next.
Jennifer Webb
Director of Ministry & Communication
330-764-8946
jwebb@sfxmedina.org
Journey Together at St. Francis Xavier Parish
We’re a community discovering authentic peace, lasting purpose, and the true presence of Christ in the Eucharist.
In our worship, in our friendships, and in our service, we strive to reflect the beauty and unity of God’s people